Meeting9.5.08

Farmington MCHP Planning Team meeting September 5, 2008

Attending: Melanie Taylor Coombs, Wendy Simpson, Theresa Overall, Taffy Davis, Cindy Stevens, Tyler Durand, Kristie Littlefield (MHS), Stephanie Philbrick (MHS).

Handouts: MCHP Glossary, Creating exhibits & the online narrative, Storyboards for the MCHP.

Updates. Group gave updates on what they’ve been working on. In particular:

• Melanie shared exhibit theme ideas & the work she and an intern have been doing in identifying the resources that support the broad topics. • Wendy spoke about her goal of having her students work on writing skills through this project and a print out from “Save Our History” that she thought was an inspiring model. Wendy has 88 students this year. • Wendy also brought cost information regarding school bus use for this project. • Theresa is very interested in having her 1st semester students at UMF participate in the scanning and then the 2nd semester students spend more time in local classrooms around the MMN. She has approximately 30 students each semester. • Cindy is also interested in having her 2nd graders participate in scanning. She also mentioned that they are more likely consumers of the information presented through the MCHP rather than contributors. • Taffy and Melanie met about the project funds and Historical Society needs. • Group has had very effective discussions about the budget through the Wiki created by Theresa. • Stephanie & Kristie talked about MCHP planning team and how it differs from the general MCHP team. o Planning team is the group that submitted the application and who make decisions about project direction & spending. The MHS staff works directly with this group providing help, training & planning help. o MCHP team is the entire group of people and organizations contributing to the projects. It includes the planning team plus any other volunteers, organizations, grade levels and individuals contributing to the project. The MHS staff can provide general support to this larger group.

Themes, exhibits & the narrative. • See Wiki with Melanie’s notes.

Roles. Some discussion about who is taking on which tasks within for the exhibits & narrative. Theresa and Cindy expressed interest in their students doing scanning; Melanie interested in creating an exhibit on the Farmington Public Library for the Farmington Community website within the MMN. Tasks still needing attention: 3,000 illustrated online narrative: writing, research & construction. Exhibits: writing, research & construction. Digitization: any additional scanning or photography for the 100-200 items to go on the MMN database. Cataloging: all of the 100-200 items going onto the MMN database Community website: 1 or 2 site administrators to layout and manage the site and its content.

Funding. The following areas were submitted for the budget. Note: * signals a purchasing priority. Also, the group spent some funds traveling to Orientation at MHS in June. Stephanie will determine that amount and send it to the group so that it’s factored into the budget.

Technology/equipment total: $2,500 Scanner for HistSoc* Microphone for video recorder ($170) Video recorder Laptop for Historical Society ($1200)* Photo editing software ($200) * External Harddrive for HisSoc ($150)* Tripod Snowball mic Staffing (not to include taxes, ss or other pay support) total: $5,000 Center for Community GIS $2,500 Farmingotn Historical Society $2,000 Farmington Public Library $500 Supplies/nontechnology materials total: $1,000 Storage supplies, envelopes, boxes, etc. Transportation total: $500 Transporting students from Farmington Middle School to library, historical society, etc. Travel expenses to MCHP Orientation at MHS June 2008. Community celebration/miscellaneous total: $1,000

To Do & Questions: 1. Melanie will share topic lists and notes with group through Wiki. 2. Group will discuss themes for exhibits before the October with the goal of moving toward some more concrete choices – including who is planning to undertake research, writing and arrangement of these exhibits. 3. Melanie to make purchases designated as a priority. 4. Stephanie will determine the amount group spent for travel to Orientation in June. 5. Scanning & cataloging orientation for Historical Society.

Next meeting October 3 at 3:15 (2 hours) Themes & exhibits Roles & who is doing which exhibits & narrative Demo of exhibit & website building tools within the MMN